Report:PatBase/Import, Export, and Download/Import Functions/Importing Document Numbers
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Importing Document Numbers
PatBase includes tools to import a list of family or document numbers into the system, and search them. The available import method is performed by inputting publication, application, or family numbers into an upload window, which is accessed from the floating toolbar under Search >> Upload Numbers.
The order window will accept multiple document formats, including spaces and punctuation, so in most cases there is no need to pre-format the numbers. One exception to this rule is that US patent numbers cannot be uploaded with their commas, since document numbers must be separated by commas or line breaks in the upload window. US 5,555,555 will be treated as a search on (US5 or US555 or US555). Selecting the "Example" option will display a list of properly formatted publication, application, or family numbers in the order window.
Selecting the “create hit report” option from the upload window will produce a small report at the top of the search history page, showing which document numbers were found in the database, and which were not. The user can choose to hide all numbers in the hit report, hide all found numbers, hide numbers with single hits, or hide those numbers that weren't found.
Once the list is successfully imported, an order for patent copies may be placed, or available bibliographic and text data may be exported into a wide range of available document formats through the search history page. The uploaded data set may also be set as a filter, allowing users to conduct their own mini-search within the pre-defined dataset.
The ability of the upload window to accept document numbers in many different formats is a feature not offered by all competitors; it will boost efficiency during the upload process. The hit list report is also a very thoughtful addition that will help searchers check their work, and notice errors as they occur.
The maximum number of documents that can be uploaded at one time is not stated by the help materials. As of December 2011, a search for over 3,000 publication numbers produces a complete hit report.